Showcase your work quickly and easily with Adobe Portfolio. Free with Creative Cloud, Portfolio is the best place to build a photography website. With Email to PDF add-in for Outlook, you can easily create PDF portfolio where each email message is stored as separate PDF document, with attachments of the email embedded in their native formats. Hi, I have a portfolio of my email archive which I want to convert to a single pdf file. The way I'm doing it is by combining files and adding the portfolio file and then clicking combine, merge files into a single pdf, adding the portfolio and selecting single pdf file. This 'breaks up' the portfol. HOW TO CONVERT OUTLOOK EMAIL FOLDER INTO SINGLE PDF DOCUMENT 3 www.evermap.com The Adobe PDF Maker for Outlook provides two exporting options. It can export all emails either into a single PDF Portfolio or into multiple PDF files one per each email( ). The PDF Portfolio is a special case of the PDF.

“I want to create a single PDF file for Outlook email folder because in total I am having 1000 emails. However, the converters that I have seen till now provides working in such a way that I had to select one email file at a time and then convert it into PDF. If I follow this approach for my 1000 emails, then without any doubt I am going to waste my lots of time and might get confused too. Therefore, I am in search of such an approach that supports all 1000 emails at once and then with just a click create single PDF of Outlook email folders“

It is often necessary to take a folder of emails from Outlook and convert all emails with attachment into a single PDF document. Because if all emails and attachments are combined, it is easy to view any page, search and print the document. However, there is no proper solution defined to convert Outlook email folder into single PDF. Therefore in the next section, we will be discussing how to combine multiple Outlook email folder into one PDF.

Solution to Convert Outlook Email Folder into Single PDF

As we have discussed there is no proper solution available to merge Outlook folders into one PDF. However, one can go with a manual solution or can use a third-party utility for performing this task.

Manual Approach For Converting Outlook Email Folder to PDF

There is no such solution defined to directly convert Outlook email folder as PDF either using manual method one can save Outlook emails as PDF. It can be done with the help of inbuilt features in Outlook. But user cannot save all emails in one go, every mail has to be selected individually and then save as PDF. You can follow the steps discussed below to save emails as PDF.

1. Open Outlook in your system.
2. Select mail that you want to save as PDF.
3. Right-click on the mail and click print.
4. When the print window appears, change the settings to save as PDF document.

Note:-The following approach creates single PDF file corresponding to single email . However, if a user wants to create single PDF file for one or more Outlook folders, a third-party tool would be a better choice.

Third Party Solution to Convert Outlook Email Folder into Single PDF

This approach is used when a user wants to convert all Outlook Email folder into a single PDF file. Unlike the manual approach, it won’t force user to select all the mails. With the help of this PST to PDF Converter, a user can export an individual email folder to PDF easily and then when all the email folders are converted to PDF. Another tool PDF Merge can be used to combine multiple PDF files without acrobat.

Steps to Convert Outlook to PDF

1. Launch the tool PST to PDF Converter and open it in your system. Then select the Add File in the tool and click on add file or add folder option.

2. In the Preview section, check all Outlook folders. Select Export to proceed.

3. Select the required Outlook folders and choose the destination location. Finally, click on the Export button.

4. You can see all Outlook emails that are Converted to PDF are listed here corresponding to its folder.

Note:- PST to PDF Converter creates individual PDF file for each mailbox, which can be later on combined using another utility i.e Merge PDF Files. Using this tool we can create a single PDF file for multiple PDF files created from PST file. So in the next section user can read how to merge multiple PDF files.

Steps to Merge Multiple PDF files:

1. Launch the tool PDF Merge and open it in your system. Then select the merge option in the tool and click on add file or add folder option.

2. Click on Process button so that the tool start merging selected PDF files. When the tool display save as option, then select the target location and set the name of the merged PDF file document.

3. Once all the PDF files are merged, click on OK and then it can be viewed in Adobe Acrobat.

FAQ

I want to combine Outlook email of multiple folders into one? Can I do that?

Yes, you can create single PDF file corresponding to multiple email folders.

Can I combine multiple emails into one PDF using the above tool?

Yes, you can easily combine multiple Outlook email folder into a single PDF document.

Does the tool work to create a single PDF from multiple files?

Yes, the PDF Merge tool is designed so nicely that it can effectively combine multiple Outlook email files into single PDF.

I want to merge Outlook items into one PDF? Is that possible by using this tool?

Yes, one can easily combine PDF files into a single document without acrobat.

How can I convert outlook emails to pdf with attachments with this tool?

You do not need to follow any other step, the tool automatically transfers attachments while converting emails into PDF.

Conclusion

This blog is aimed to help users when they face problems in combining multiple PDF files. Creating a single PDF document using a manual approach is quite tedious and a very lengthy procedure. So a third-party tool is also discussed for how to convert Outlook email folders into a single PDF document.

2020-12-03 21:57:55 • Filed to: How-To • Proven solutions

Do you have too many emails in Outlook and need to backup them as PDF files? This article outlines 3 ways to save Outlook emails as PDF files and introduces the best Adobe^® Acrobat^® alternative - PDFelement to convert Outlook email to PDF.

Method 1: Convert Outlook Email to PDF

Step 1. Save Outlook Email to MSG

MSG is the file format that you can save Outlook emails to. After opening your Outlook, select the email that you want to convert to PDF, then click the 'File' > 'Save as' button to save it as the .msg file format on your computer.

Step 2. Convert Outlook Email to PDF

Launch PDFelement and click on 'Create PDF' on the Home screen. Locate the MSG file on your computer and click 'Open' to open it within the program and make use of the Outlook to PDF converter. The converted PDF file will be opened in PDFelement, and you can click the 'File' >'Save' button to save it as a PDF on your device.

Step 3. Edit Converted PDF (optional)

You can use any of the tools under the 'Edit' tab on the menu bar to make your PDF better, such as 'Add Text,' 'Add Image,' 'Link,' and so on. After making your edits, you can save the PDF file.

Video on How to Convert Outlook Email to PDF with PDFelement

Method 2: Convert Outlook Email to PDF

PDFelement also provides another method for you to convert Outlook emails to PDF using the print function. Here are the easy steps.

Step 1. Open Outlook Email

Open the Outlook email that you want to print to PDF first, then click the 'File' >'Print' button.

Step 2. Print Outlook Email to PDF

In the Print dialog box, please select 'Wondershare PDFelement' as the printer option. The printed PDF file will be opened in PDFelement automatically.

Step 3. Save Outlook Message as PDF

In PDFelement, you can go to the 'File'>'Save' button to save the printed to PDF document on your computer. Find out more details on how to edit PDF files before saving them.

Method 3: Outlook Save as PDF with Adobe Acrobat

You can change the default PDF viewer in Windows 10 in two different ways – using the File Explorer or via the Control Panel. Both are easy to do if you follow these simple steps:

Step 1. Install Adobe Acrobat

Just like Microsoft Office, if you install Adobe Acrobat after installing Microsoft Outlook, quick access to Adobe Acrobat is automatically inserted into your Outlook. Launch Outlook and click on Adobe Acrobat on the toolbar. You'll then see two options: Attach as Adobe PDF & Attach as Secured Adobe PDF. Attach as Adobe PDF means that every attachment, such as PowerPoint, Word, Text, etc., is going to be saved as PDF.

Attach as Secured Adobe PDF means that you'll save a document and attachment as secured PDF, meaning the file is protected from opening, copying, or printing.

Step 2. Save Outlook Emails as PDF

Launch Outlook and then click Adobe Acrobat on the toolbar. On the submenu, you can see four tabs: Selected Messages, Selected Folders, Change Conversion Settings, and Setup Automatic Archival. From here, you have two options for converting Outlook emails to PDF files.

Convert selected messages to PDF: Under Selected Messages, select 'Create New PDF' or 'Append to Existing PDF.' Please select the email you need to save as a PDF, then right-click on it. Navigate to 'Convert to Adobe PDF,' name your PDF file, and click 'Save.' Adobe Acrobat will save your email and attachment as PDF files immediately.

Convert the selected message folder to PDF: To save time, you can save all the emails you'd like to convert to PDF in one folder. Then click on 'Selected Folders' on the toolbar and select the appropriate folder to begin the process of saving Outlook messages to PDF files.

After you save Outlook emails to PDF files, they will be opened in Adobe Acrobat. Simply click on them to view all content of the message. You can also click the hyperlink in the attachment to open it in another window.

Unfortunately, all product updates to Adobe Acrobat XI have come to an end. You can keep using the program but will have no customer support to access. In this case, click here to find out the best alternative to Adobe Acrobat.

Save Email as PDF for Outlook 2016, 2013, 2010

Aside from Adobe Acrobat, PDFelement is among the best Outlook email to PDF converter programs that can successfully convert Outlook files to PDF easily and at a reasonable cost. It is regarded as the best Acrobat alternative due to its fantastic features.

PDFelement is a complete toolkit for all those PDF functions, such as editing, converting, performing OCR, managing pages and forms, creating stamps and signatures, or protecting and annotating your file. It supports continuous product development and technical assistance that is available whenever you need it. Notable features are:

• Supports making modifications to PDFs for presentation purposes.
• Lets you manage PDF pages any way you need.
• You can add stamps and signatures to authorize PDF documents.
• Includes encryption technology to keep high-sensitive files secure.

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